Most businesses all over the world use Microsoft 365 services. Microsoft SharePoint, one of the popular Microsoft 365 services, allows to create the content-based websites and use them as a secure place to store, organize, share, and access all kinds of information from any device.
In this post, we will look into the step-by-step process of configuring Microsoft SharePoint Sites Backup and Recovery using BDRSuite.
About BDRSuite:
BDRSuite is a Comprehensive and Cost-Effective Backup & Disaster Recovery Solution designed to protect data that span across Data Centers/Private Cloud (VMware, Hyper-V, Windows, Linux, Applications & Databases), Public Cloud (AWS), SaaS (Microsoft 365, Google Workspace), and Endpoints (Windows, Mac).
How to Backup Microsoft SharePoint Sites
Step 1: Setup BDRSuite Backup Server
Download and Install BDRSuite Backup Server. Click here for installation instructions.
Step 2: Configuring Backup Repository to Store Backup Data
- Navigate to Backup Server Tile -> Block Storage (or) Backup Server Tile -> Object Storage
- BDRSuite supports a wide range of scalable storage targets as backup repositories:
- Block Storages – Direct, NAS, SAN
- Object Storages – AWS S3, Azure Blob, & S3 Compatible storage like Wasabi, Backblaze, etc
Refer to BDRSuite User Guide for more details on backup repository configuration
Step 3: Add Microsoft 365 Organization
1. Log in to the BDRSuite Server console and click on the Tab: Microsoft 365/Google Workspace.
2. Navigate to Data Sources -> Add Microsoft 365 Organization page and click on the ‘Add Microsoft 365 Organization’ button which opens a dialog box.
3. On the first page – ‘Add Method Selection’, you will have three different methods to add your M365 organization on the BDRSuite.
- Adding a Microsoft organization account and authorizing BDRSuite automatically
- Adding a Microsoft organization account and authorizing BDRSuite manually
- Adding a Microsoft organization account and authorizing BDRSuite using PowerShell Scripts
Note: Please refer to the attached PDF for more information on each method.
4. Once your Microsoft 365 Organization(s) are saved to BDRSuite, you can then configure backup for your entire organization (or) specific objects in your organization.
Step 4: Configuring Backup for SharePoint Sites
1. Navigate to Backup -> Configure Backup -> Microsoft 365 page.
2. Basic Job Details page: Specify a name for the backup job, select the backup repository where you want to store the data, and then provide a job description (optional). Then, click Next.
3. Organization & Backup Object Selection: In this screen, you can select an entire organization or only the objects you want to back up. Here we will select SharePoint Sites and Teams and then proceed to the next step.
4. SharePoint Sites: All the Sites available in your Microsoft 365 organization will be listed on this page. You can select all the SharePoint Sites or select only specific sites from the list or backup. You can use the “Search” option to quickly find the site you want to back up.
5. Scheduling: On this screen, you need to configure how frequently you want to back up. You can backup every few mins/hours, daily/weekly/monthly basis, and even one-time. You can also set retry attempts on backup failure and wait time on the same page.
6. Settings: On this page, you will be able to configure Compression and Retention settings for this backup.
- By default, all the backup data is compressed while stored in the backup repository. If disabled the original size of the backup data will be stored
- Retention allows you to retain only a specified number of versions of your backup data (Sites). You can customize the retention settings based on your requirements
7. Review: Lastly, review the backup configuration and save the backup job. The backup will start to run based on the configured scheduling policy (or) you can immediately schedule the job by enabling the checkbox “ Run this backup job after saving”.
You can also view the backup progress when the backup is scheduled. Refer to the screenshot below for sample backup progress:
How to Restore SharePoint Sites:
1. Navigate to the Recovery page. All the backup jobs will be listed here. Click on the ‘Restore’ button alongside the job you want to restore.
2. Choose Restore Type: On this page, select the ‘Restore SharePoint Sites’ option and proceed.
3. Then, select the restore version (from which backup you want to restore) and click next.
4. You can restore either the Site (or) Library (or) Folder/Item. Select any of the Restore Data (Restore Sites / Restore Library / Restore Folder/Items)
a. Choosing the Restore Sites option lets you select and restore the entire site.
b. Choosing the Restore Library option lets you select a library and restore the entire library of the site to the same/different site.
c. Choosing the Restore Folder/Items option lets you select and restore individual folders/items from the selected library/site
5. Restore Option: Once you have selected the ‘Restore Data’ choose the target to restore (Target Site/Target Library) which can be any of the following: Original/Existing/New Site and Original/Existing/New Library
6. Review & Restore: Review the restore configuration and click the ‘Restore’ button to initiate the recovery.
You can check the site restore progress from the recovery page. Any Sites/Library/Folder that you have chosen to restore will be successfully restored to the chosen Target Site/Library.
Be sure to download and explore BDRSuite in your environment with our fully-functional 30-day free trial version
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